Insurance Claim - How does Insurance Claim Work

Insurance Claims Procedure & How to Avoid Rejections?

In an insured-insurer relationship, the claim process is crucial. It's a means to activate your safety net and receive financial help in an emergency.

Written by : Knowledge Centre Team

2025-09-29

900 Views

8 minutes read

Insurance claims are the moment of truth for the insured. A claim can be demanded in an insurance contract when the insured suffers an event that the policy covers. The claim processing or claim settlement process will start with the insured or their nominees filing the claim with the insurer.

Every insurance claim is guided and limited by the terms and conditions of the policy covering the contingency. Life insurance claims and health insurance claims processes differ a lot.

Where a health insurance claim may be cashless, a life insurance claim has to follow a long process and thorough verification.

Key Takeaways

  • Always read and understand the policy terms to avoid surprises during claim settlement.

  • Keep nominee details updated to ensure a hassle-free claim process for your family.

  • Disclose all relevant information honestly to prevent claim rejection.

  • Choose policies with a high claim settlement ratio for better financial security.

  • Use insurance as a financial safety net, not just a tax-saving tool.

What is an Insurance Claim?

An insurance claim is a formal request to the insurance company, in writing, for the amount assured on the occurrence of an event as specified in the insurance policy. An insurance claim is a compensation against losses covered under your insurance policy. As an insured or as a nominee you are entitled to claim because of the premiums paid to the insurer in line with the terms and conditions of the policy document.

Insurance is a financial agreement in which you pay a fixed premium and in return, the insurer provides financial cover for losses incurred. In the case of life insurance, the loss of income due to untimely demise is considered a loss for the grieving family and is compensated to the extent of the sum assured. The objective of the “claim process” is to inform the insurance company that the event for which the insurance cover was offered has occurred and that the assured amount should be disbursed.

How does an Insurance Claim Work?

An insurance claim helps you avail the support of the insurer against the insurance policy you had purchased. For example, if you have bought a health insurance policy, you can file a claim with the insurer against the policy to:

  1. Reimburse the hospitalisation expenses
  2. Provide cashless service at the hospital of your admission

Similarly, life insurance claims can help your family avail the financial support you planned with the insurance policy. They can simply file a claim with the insurer with all the relevant documents and receive the policy benefit.
 

Process for an Insurance Claim

Insurance claims across the policies follow a similar process, except for a few steps where claim processing can be faster. The usual procedure includes the following:

  • Report the unfortunate event to the insurer. The event should be the one covered in the policy. For example, death cannot be reported to a health insurer.
  • Receive and file the claim form along with all the relevant documents.
  • Submit the supporting documents to strengthen your claim.
  • The insurer will review the documents and process the claim – Approve, reject or demand additional documents.
  • If the claim is approved the insurer pays the benefits offered in the policy.
  • The claim settlement may include a lump sum payment or regular income or a mix of both as selected by the policyholder in the policy.

Claim processing time for each insurance company may vary. Life insurance claims may take anywhere from one working day to 30 days to process. On the other hand, motor and health policies may process the claim in real-time, i.e., with the bill generation. Real-time claim processing is more popularly known as cashless claim settlement.

The insured or nominees do not need to file claim forms or bill copies with the insurer. You also, spend only your part of the bill and the insurer pays its part directly to the vendor or hospital.

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Documents Required for Claim Processing

In the case of life insurance, the nominee should register by submitting a death claim form along with identity and address proofs at the nearest branch. Once the claim is registered, the insurer would require a physician’s statement along with certificates from all the hospitals where the insured was treated for the illness that ultimately caused his/her death. A certificate from the insured person’s employer may also be asked for.

The following documents along with your claim form, are mandatory for filing a death claim:

  1. Original policy documents
  2. Original/attested copy of death certificate issued by the local municipal authority
  3. Death claim application form (Form C)
  4. NEFT mandate form attested by bank authorities along with a cancelled cheque or bank account passbook
  5. Nominee's photo identity proof such as a copy of Passport, PAN card, Voter identity card, Aadhar (UID) card, etc.

You may have to submit additional documents related to the cause of death. For health or Mediclaim policies, the identity and address proofs of the insured have to be submitted along with copies of investigation reports, discharge summary, claim form and hospital certificate.

How to Check a Life Insurer’s Claim Experience?

Customer-friendly companies that intend to settle genuine claims will have straightforward, transparent processes that respond to enquiries and grievances within reasonable turnaround times.

A numerical method to evaluate a claim experience is to look at the claim settlement ratio. For example, at Canara HSBC Life Insurance, this ratio currently stands at 99.43%^ for the FY 2024-25.
 

How to Avoid Life Insurance Claim Rejection?

Here are a few pointers to keep in mind to avoid rejection of claims:

  1. Don’t Sign Up in a Haste: As the adage goes, “Buy a life insurance when you don’t need it; because when you need it, you may not get one.” You may opt for a life insurance policy during your heydays. However, if you have signed up in haste without applying your mind, the deal may cost you dearly when you or your family need the money the most.
    It is imperative to read all the terms and conditions especially related to exclusions of various causes of death. Although the cause of death is unpredictable, too many rigid clauses may preclude your family from staking a claim.
  2. Don’t Conceal Information: On the other hand, you must also provide accurate details and disclose all information in utmost honesty and sincerity while availing yourself of a life insurance policy. A small non-disclosure can work against you if the insurance company attributes this event of the past to the cause of its demise.
  3. Pay Premiums on Time: Life insurance premiums can be paid in yearly, half-yearly, quarterly or monthly frequencies. It is natural to miss payments in the routine humdrum of life. But non-payment of premiums will nullify the policy and make it inactive. There could be grace periods or options to revive policies within some stipulated time frame.
    Any mishap that occurs when the policy is inactive may not be covered by the insurer. Moreover, if the policy lapses for non-payment of dues, all premiums paid till that date would be wasted.
  4. Nominee Details: Although the insurer would ask you to enter nominee details, you must ensure that accurate details are entered. The name and contact details of the nominee should match with some legally valid identification proof. Updating nominee details whenever there is a change can reduce the burden on the family in case the need for a claim arises.
  5. Form Filling: Convenience should not lure you to allow the salesperson or anyone else to fill the form on your behalf. When you give details to someone, there is always a possibility of a loss of data during transmission. One small error can cost you and your family very dearly.
  6. Say “Yes” to All Medical Tests: Several good reasons to make good use of the medical tests prescribed by the prospective insurer. The insurance company bears expenses incurred in these medical check-ups. Make use of this opportunity to assess your health. As the insurer is getting the tests done, they cannot cite the current health condition as a reason to reject the claim at a later date.

Learn if you can buy a life insurance policy without a medical exam in India.

Life Insurance Claim Vs Other Insurance Claim

Within life insurance, claims can be of two types, one, when the policy is maturing, the insurance company notifies the policyholder through an intimation letter and/or an email at least a couple of months before the date of maturity.

The policyholder will then have to fill out some forms including a wire-transfer form so that the maturity amount is directly transferred to the specified bank account. In case of claims arising out of the death of the insured, the nominee will have to send the claim form along with requisite documents.

Life InsuranceOther Insurance
Fixed sum as a death/terminal / critical illness benefitAsset and health (Mediclaim) insurance
May also offer maturity or survival benefitThe total available sum is capped as Sum Insured
Can also grow your money (investment option)Covers major part of the incurred cost or loss
Nominees can file the claim after your deathThe benefit is usually payable to the policyholder or the service provider (hospital, service centre, etc.)
Benefit payment does not depend on the cost incurredInsurance may also compensate third parties affected by your actions/accident

Mediclaim works a little differently. The insured can opt for cashless payments when hospitalization is pre-planned so that the process of paying and then claiming is simplified. The insurance company does due diligence of the treatment basis the details provided by the hospital and pays directly to the hospital.

Motor insurance covers both the damage claim for the insured vehicle as well as a third-party claim where someone else is injured or his/her property damaged. Motor insurance claims may need copies of police complaints, reports by surveyors etc. to be enclosed along with the claim form.

Insurance policies are a “must-have” and there is no second thought to it. However, when you select a policy from a plethora of options, look at something that will give you peace of mind. Your family should not feel stressed out at the time of claim, should that need arise. A high claim settlement ratio is an indicator of strong underwriting guidelines and exemplary customer focus.

Common Insurance Claim Myths & Misconceptions

Life Insurance or health insurance claims are essential to cover financial losses in case of unexpected events. However, certain myths and misconceptions create hurdles for individuals to make the right decision. Let’s break down some  misconceptions in detail:

  • Claims Process is Complex: It is a common belief that the insurance claim process is lengthy and complex, but the reality is quite different. With the help of advanced technology and customer support, many insurers streamlined their claim process. Online claim filing and efficient customer support systems have reduced the claim processing time and complexity.
    To make the claim process smoother, insurers should offer regular updates and transparent communication to the policyholders.
  • Claim Settlements Reduced the Policy Benefits: There is another misconception that once the policyholder applies for the claim, their policy benefits, sum assured, will be reduced. The reality depends on its terms and conditions. For instance, in the case of health insurance, the sum assured is reinstated in the next policy year.
    Policyholders should review their policy terms so that they get clarity on how the claim is to be settled. 
  • Claims Get Rejected Unfairly: Some of the policyholders complain about their claim rejections, but it is not known what the true picture is. Claims are usually rejected due to various reasons such as non-disclosure of critical information, policy coverage and discrepancies in the application process. To avoid such scenarios, policyholders should provide accurate information and read the policy documents very carefully.
  • Small Claims Aren’t Worth It: Many policyholders have the misconception that small claims are useless and might affect future premiums. The primary goal of insurance is to provide financial protection, no matter the size of the claim. In case of emergencies, filing the claim might lead to financial setbacks.

Keep in mind, insurance acts as a financial safeguard against financial setbacks, big or small. Considering policy for any valid claim is a great financial decision.

Wrapping Up

Insurance provides more than just monetary benefits; it provides stability. It reduces danger, calms anxiety, and gives you the confidence to face the uncertain future. Gaining benefits from any insurance can be made easier by knowing how to submit a claim. Invest in insurance for your resilience and peace of mind in addition to your belongings.

Glossary

  • Claim Intimation: The process of informing the insurer about a potential claim.
  • Underwriting: The process of evaluating risk and setting premiums.
  • Real-time Claim Processing: Immediate processing and settlement of claims.
  • Survival Benefit: A payment made if the insured survives the policy term.
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Uncertain About Insurance

FAQs

  1. In India, the following individuals are eligible to submit an insurance claim:

  • The assignee or nominee under the policy

  • Any close relative of the insured

  • The insurance agent who handles the policy

 

Gather important papers, such as the original policy, the death certificate that details the reason for the accident, and pertinent records, such as the FIR. Send these papers to the branch together with a completed claim form. The insurance company then continues with the verification procedure, looking closely at information pertaining to the accident.

 

If you require any clarification or help, you can contact representatives by emailing customerservice@canarahsbclife.in, visiting the closest Canara HSBC Life Insurance branch, or calling 18001030003/18001800003 (BSNL).

  1. The types of insurance claims in death claims typically include: 

  • Natural Death Claims: Claims are filed when the insured person dies due to natural causes, such as old age or illness.

  • Accidental Death Claims: Claims filed when the insured person dies due to an accident.

  • Death Due to Critical Illness: Claims for deaths caused by critical illnesses covered under the policy.

Disclaimer - This article is issued in the general public interest and meant for general information purposes only. The views expressed in this blog are solely those of the writer and do not necessarily reflect the official policy or position of Canara HSBC Life Insurance Company Limited or any affiliated entity. We make no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability, or availability with respect to the blog or the information, products, services, or related graphics contained in the blog for any purpose. Any reliance you place on such information is therefore strictly at your own risk. You should consult with a qualified professional regarding your specific circumstances before taking any action based on the content provided herein.

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